Category: Project Online / Server

Microsoft’s flagship product when it comes to Project and Portfolio Management is called Project Online. And if you aren’t in the cloud yet (you really should make an effort) there is also an “on-prem” version called Project Server. These products contain so much additional functionality when we compare it to the stand alone application Microsoft Project. Additional functionality such as Risk management, Portfolio prioritization, Shared resource pool, powerful company-wide project and resource overviews, App’s and Power BI reporting functionality. On TPC I cover most of these topics. Some of the content you might like is The Project Online administrator links and Project Server workflows, do or don’t?

But there is much more content, please explore and I hope you find the content that you are looking for. If not, you can always reach out by adding a comment on a post.

Life beyond Project Online

Life beyond Project Online exists, and it can be a huge improvement. Project Online is closing its doors today, that is, if you are reading this article on the day that it came out. It is, however, more likely that you are reading this on a later date, in which case this is a reminder that life did go on and in a lot of cases improved after Microsoft stopped the service for this lovely Enterprise Project and Portfolio Management solution.

In this short article I’d like to take a look at what organizations are not missing from the Project Online era and what has improved for them. Taking a Projectum xPM viewpoint (note that I do work for Context&, the company behind the product).

The end of Project Online

30 September 2026, that is the day that all Project Online Services stop working. Microsoft anounced this date today in their official blog article. Let’s take a moment and discuss what this means for organizations that work with the product today.

Project Online retires on the 30th of September 2026. — The Project Online, PWA homepage. In case you didn’t change it.

The difference between Project Online and Excel

I recently received 3 questions on my “Ask Me Anything” form. In this article, I’ll address the questions and provide my answers. It would be good to state that these questions came from a Project Online administrator who works for a large organization.

**papers on a desk, one paper shows a Microsoft Project Gantt chart, the other a Excel table. A Project manager is looking at them intently**. Source

The difference between Project for the web, Project Web App, Project Online and Project server

There are a number of “project” applications in the Microsoft landscape. The ones in the title aren’t even all there is. So, when I got this question from one of my readers I was interested to help out:

I need an article to remove my confusion about the difference between Project for the web, Project web app, Project Online and Project server
Varun Kumar Gupta, through my questionnaire

Let’s tackle this beast as my first article of 2023!

Nov-2025 update: please be aware! Project Online (with Project Web App) is going away as of September 2026. Also: Project for the web is renamed to Planner.

The screen on top of Project Online home pages in November 2025. — The end is in sight for Project Online. Look for alternatives if you are still using it.

Create a Power BI report that shows all files in Project Online

Hi reader,
I was recently asked by one of my clients to give them an exact number of all the files that were in the Project Online environment. The reason behind it was that the organisation wants to use Microsoft Teams to store all project related files instead of the classic Project Sites.

This is of course music to my ears! I get to play around with Power BI and the client is moving towards a future where Teams is available to all their teammembers. You might remember my previous video in which I share how to connect Teams with Project Online.

In this article I’ll share with you the steps I took to create this report. Then, at the end of the article I’ll share the video on how to do it. And as a final offer, I’ll give you the template I created so that you can do it even faster yourselves. Sounds goud? Here we go!

Teams 2 Project, App introduction

Hi again reader, I hope you are doing wonderful! I’m excited. And let me tell you why. Projectum, the company I work for, created a new PowerApp that lets you link specific parts of a Project Online Project to a Teams Channel.

Now why is this great? Well just ask the 121 voters on this UserVoice item I recently covered. In the last post I did I shared the 15 items Microsoft needs more information for to implement. Projectum took a shot at it, and let me say it is spot on! And even better yet! It’s free and available for you to download right now.

UserVoice #5: Tell us more articles

Hi all you lovely readers,

We are on the right track with the articles about the UserVoice website for Project Online, Microsoft Project and like minded software such as Planner.

And with the additional attention it’s getting, it would be great to get a number of items closed and implemented wouldn’t you say?